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Your Event Timeline
Begin creating your marketing materials (digital, print, yard signs, banners, etc)
Order promo, team name tags , team shirts (as you order create a checklist for use later)
Schedule your event team, create specific tasks for each
Familiarize yourself with the event packet, restrictions, logistics, etc
Reserve with Marketing the event booth and inflatable
6 weeks before
Meet with your event team and go over event details and expectations
Purchase your giveaway and decide how you will gather names (via tablet, handwritten, combo)
Update your FastApp with event announcement, website, etc.
4 weeks before
Promote, promote, promote - everyday (across all social media)
Print all your print marketing
Prepare event box with supplies you may need, example, water, scissors, tape, electric cords, zip ties, etc
Re-read your event packet
2 weeks before
Promote, promote, promote - everyday (across all social media)
Check off items received on your order checklist (created at 6 weeks)
1 week before
Promote, promote, promote - everyday (across all social media)
Practice booth set-up
Pick up last minute items, such as balloons, ice, etc
Recap with your team - make sure they are ready to work!
1-2 days before
Arrive EARLY for set up, give yourself enough time to cover last minute oopsies
Promote, promote, promote all day
Take lots of photos for post promote
Meet, greet, and touch as many as possible, get those leads, make a great impression
Have fun!
Day of event
Post promote event, including winner of giveaway
Thank your partners
Reach out to your leads
Take a deep breath and tell your team how much you appreciated their help
Post event